Health and Safety Assistant

Posted about 1 year ago by Trinity House
Contract Type Permanent
Salary £27,518 + benefits
Sector Acoustic Consultant & Noise Control, Chemicals, Consultancy, Engineering, Fire Safety, Logistics, Manufacturing, Occupational Health & Hygiene , Public Sector, Quality Assurance/Systems, Risk management , Transport, Utilities & Renewables, Waste
Posted about 1 year ago
Apply by Sunday, 25 February 2018

As the General Lighthouse Authority for England, Wales, the Channel Islands and Gibraltar, we deliver reliable, efficient and cost-effective aids to navigation such as lighthouses, lightvessels, buoys and radio navigation, ensuring thousands of mariners navigate their way safely around the UK’s busiest waters. Proud of our reputation afforded to us by many centuries of dedication to the nation’s maritime infrastructure, we are a forward-thinking organisation and it is our ability to meet new challenges and the changing requirements of the modern mariner that keeps us relevant and effective.

To help us deliver this service we are seeking a self-motivated and pro-active person to assist the Health and Safety Manager to ensure Safety, Health and Environmental compliance and achieve best practice.  As well as assisting in the review and development of effective policy and procedures, you will carry out inspections and audits, provide expert guidance to staff and help maintain a strong H&S ethos throughout the organisation.  As an organisation working on shore and at sea, this is an ideal opportunity for the successful candidate to take the next step in their career and work towards the NEBOSH Diploma.   

You will need proven H&S experience and a good knowledge of all relevant legislation, be computer literate and be prepared to travel.  Some construction, maritime or environmental assessment experience would be desirable.  You will be a member of IOSH at Tech IOSH grade maintaining your CPD record accordingly.

The working environment can vary from land-based installations to offshore, or over rough terrains, travelling by road, sea, air or on foot. Coupled with a mandatory offshore helicopter and sea survival training, an appropriate level of health and fitness will be required. 

If you are interested in this opportunity and keen to bring your skills and experience to Trinity House, then visit our website to download a full job description and complete the online application form.

Trinity House is an Equal Opportunities Employer.

Applications to be received by midnight on Sunday 25th February 2018
Interviews to be held in Harwich on Tuesday 6th March 2018



1. Support the H&S Manage
§ Provide professional health and safety information, advice and guidance on all health and safety matters to all staff and contractors, acting as the competent person and make decisions in the absence of the H&S Manager as necessary;
§ Carry out investigations into health and safety related incidents or accidents and near misses as directed.
§ Assist in the administration of the health and safety budget and liaise with the Legal & Risk Manager and finance staff as necessary;
§ In co-ordination with the H&S Manager, Marine Operations, Commercial Department and the Secretary to the Corporation, as appropriate, assist in ensuring all health, safety and environmental audits and inspections are all performed and recorded to schedule for all designated Trinity House properties and operations.
§ Organise and manage own travel and accommodation arrangements in pursuit of fulfilling H&S duties.
§ Assist in the performance of risk assessments (General, COSHH, Manual Handling, ergonomic etc) as appropriate, as well as monitor, verify and record risk assessments and method statements promulgated by other departments and contractors.
§ Assist in planning and maintaining the itinerary schedule for the H&S Manager and Department, liaising with the Planning Department, as necessary;
§ Carry out general administrative functions including requisitions for stationery and safety signs or equipment;
§ Act as administrator for safety management software systems, including the training of members of staff as required.
§ Assist in the administration of the accident recording software system, monitoring and verifying accident entries as appropriate as well as provide accident statistics and reports as required. Maintain adherence with, and assist in the review and development of, the Health & Safety Department’s Operating Manual.

§ Assist in the administration of the Corporate Eye Care Scheme.
§ Assist in the administration of the ROSPA MORR Driver Surveys.
§ Assist in administering biological samples to the relevant laboratories for employee occupational health screening as directed.
§ Provide Health and Safety training as directed by the H&S Manager.
§ Assist in the organisation and control of Fire Marshals and First Aid personnel.
§ Oversee and maintain engineering safety equipment registers including lifting accessories, working at height and hand vibration tool equipment and lighthouse safety equipment.
§ Ensure all H&S Department monitoring equipment is maintained and calibrated in accordance with manufacturer’s instructions.
§ Assist in the performance of quality audits.

2. Organisation of Health and Safety Meetings
§ Organise and provide secretarial support to all relevant Trinity House Health & Safety Committee meetings and the Tri-GLA IGC8 meetings, as directed.
§ Represent the H&S Manager at appropriate meetings as directed.

3. Health and Safety Reports and Documentation
§ Raise H&S inspection reports and raise appropriate work orders onto the engineering software system, monitoring progress for the correction of defects and anomalies from inspection and audit reports. Follow up accordingly.
§ Process confidential Accident and Injury Reports, in accordance with legal and TH requirements, as required;
§ Act as an Accident Reporting Officer for Harwich depot and other areas as required;
§ Assist with the preparation of accident statistics for the H&S Manager ready for issue to Directors, Managers, and Safety Coordinators;
§ Maintain the Desksite/Worksite health and safety documentation;
§ Assist in maintaining records of test results, for mercury/ blood tests and administer the issue of the necessary equipment to obtain the samples;
§ Maintain Equipment Registers;

4. Other duties
§ Carry out internal management system audits as directed to ensure TH continues certification to ISO/OSHAS quality standards and MCA/ISM compliance on board vessels.
§ Co-ordinate the Health and Safety Office functions;
§ Provide advice on Health and Safety matters across TH;
§ Travel to other depots, outstations and go to sea on TH vessels (for short periods) as necessary;
§ Carry out audits, inspections, and investigations;
§ Internal Stakeholders:
o Designated Person Ashore
o Ship Captains
o Safety Co-coordinators (ashore)
o Safety Representatives
o Safety Officers (SVS)
o HR/ Finance/ Legal & Risk re: Industrial claims/ accidents/Occupational Health
o Planning Dept re programme for inspections, booking of boats and helicopters
o Departmental Managers re inspections and audits
o Lighthouse attendants
§ External Stakeholders:
o Other GLAs
o Health and Safety Executive
o Marine Accident Investigation Branch
o Maritime and Coastguard Agency
o Helicopter Service Provider
o Local Authorities
o Professional and Trade Associations

These will form a key part of your Technical Skills within the Performance Management process
§ NEBOSH Certificate in Health and Safety and participant in the IOSH Continuous Professional Development Scheme at Tech IOSH grade;
§ Some knowledge of construction site health and safety;
§ Some knowledge of merchant shipping and offshore operations
§ Training and experience in the inspection of lifting accessories;
§ Some experience as an auditor (or similarly accredited auditor);
§ Self-motivated and able to work alone (this will include working and traveling alone, away from Harwich Depot i.e. outstations and on ships);
§ A valid UK driving licence;
§ Good organisational skills;
§ Secretarial skills;
§ Computer literate, (Microsoft and ability to operate corporate software)
§ Good presentational skills;
§ Ability to prepare management reports

Trinity House

Trinity House is a charity dedicated to safeguarding shipping and seafarers, providing education, support and welfare to the seafaring community with a statutory duty as a General Lighthouse Author...

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